What type of phrases should be avoided in reports to maintain clarity?

Prepare for the North Carolina Correctional Officer Test. Utilize flashcards and multiple-choice questions, each with hints and explanations. Get ready for your exam!

Passive phrases should be avoided in reports to maintain clarity because they can create ambiguity and make it difficult for readers to understand the subject of the action. In reports, clarity is paramount; thus, using an active voice is often encouraged. Active constructions typically attribute actions directly to agents, which makes the writing more straightforward and the intended message clearer. For instance, instead of saying "The report was completed by the officer," rephrasing it to "The officer completed the report" immediately clarifies who took the action.

Other types of phrases, such as descriptive or technical phrases, can serve a purpose in reports when used appropriately. Descriptive phrases can enhance understanding by providing additional context, while technical phrases may be necessary for clarity in specialized areas, provided that the audience is familiar with the terminology. Therefore, steering clear of passive constructions is essential for fostering effective communication in report writing.

Subscribe

Get the latest from Examzify

You can unsubscribe at any time. Read our privacy policy